NOTICE TO PROPOSERS
In accordance with the Town of Clayton procurement policy, the Town is seeking proposals from
qualified service providers for Marine Transportation to & from Grindstone Island for the 2025 fiscal year. Services include the transportation of equipment and personnel from Clayton to Grindstone Island and from Grindstone Island to Clayton. The trip can originate at Clayton or at Grindstone Island. The Operator MUST hold a valid USCG license that is rated for the vessel being utilized. The barge must be capable of hauling a minimum of 35 tons. Proposers also have the option of bidding for bulk transportation up to 140 tons. The Town uses the service provider to haul highway and buildings/grounds equipment and materials back and forth between these two locations. The service provider MUST have the ability to load equipment from an easily accessible mainland location proximately to the Village of Clayton. The bid rate must include any additional rates such as truck rate, equipment rate, travel rate, fuel surcharges, etc. Copies of Insurance, and the Primary captain’s License MUST be included with the proposals. General liability, workers’ compensation, and automobile insurance must be provided to limits acceptable by the Town or as required by law. It should be noted that the lowest responsible bidder will be awarded the contract. In the event that the low bidder is not able to meet the transportation needs of the Town for any reason, the next bidder will be utilized on a trip-by-trip basis. A contract will be required for the successful bidder.
Marine Transportation to & from Grindstone Island PRC#2024014235:
Option #1:
Barge Capable of hauling a minimum of 35 tons per hour
Option #2:
Bulk Marine Transportation up to 140 tons per hour
Payment for work completed or supplied will be paid within 45 days of approval of the invoice. Detailed proposal requirements are available from the Town Office at 405 Riverside Drive, Clayton, NY, or by contacting the Town Clerk at 315- 686-3512, option 1 or townclerk@townofclayton.com. Please submit proposals to the attention of Timothy Doney, Supervisor, Town of Clayton, 405 Riverside Drive, Clayton, NY, by 2:00 p.m. on December 10, 2024. The Town of Clayton reserves the right to extend the contracts for the calendar year of 2026 if the contract holder agrees to this extension.
PROPOSAL REQUIREMENTS
PROPOSERS are requested to verify compliance with the following requested items AND INCLUDE WITH
THE PROPOSAL THOSE ITEMS AS REQUESTED [Marked with an “x” below]. LACK OF COMPLIANCE MAY
RESULT IN AUTOMATIC DISQUALIFICATION.
- Return Proposal with signed Statement of Non-Collusion.
- Certificate of Insurance naming the Town of Clayton, etc. as additional insured upon notification
of award. - References upon notification of award.
- Signature of the authorized proposer.
- Authorization to Bid (Corporations)
